Top 6 ManyRequests Alternatives in 2025 for Your Creative Agency

ManyRequests is the software that helps you manage clients, payments, projects, and your team in one simple platform. Under your own brand. 

It's so good, Andy Dao from Flowspark, a Webflow agency for SaaS startups says: 

“The simplicity and robustness of ManyRequest has been a game-changer for our business. Everything is in one place, more organized, and our clients and team members love it.”

And Andy isn't alone. 

Emmanuel Rivera, co-founder and CEO of graphic design agency, Grayola, says 

“ManyRequests has been the back-bone of our operations since day 1. Our team of designers, project managers, and admins use it on a day-to-day basis and they have enabled us to scale our business.”

And we haven't let this great feedback stop us from improving the software.

But if you ever want that to change, perhaps because you're a small team and our reviewed pricing of $19/month (paid annually) is still too steep, here are six ManyRequests alternatives for client portal and project management. 

6 Best ManyRequests Alternatives in 2025 (Quick Comparison)

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Sign up for a 14-day free trial to start using the all-in-one portal for your agency.

First things first, what do you need in a ManyRequests alternative?

ManyRequests lets you manage every agency affair in one portal. You can scrap Slack and use our messaging feature (to chat with clients and your team). You can even deactivate your QuickBooks account because ManyRequests automates invoices, payments (through Stripe), and follow-ups all in the white label client portal software. 

So if you're looking for alternatives to ManyRequests, check for the following features: 

• A simple white label client portal where you can onboard clients, handle requests (one-offs or recurring), in an organized way. 

• A project management feature that segments every task, who it's assigned to, and helps you see, in one uncluttered view, details like task priorities, deadlines, etc. 

Customizations to create intake forms, so you can collect more information from your clients when they're creating new task requests. One of ManyRequests’ users, magier, a graphic design and Webflow agency, has a perfect illustration of how they use the client portal software here:

• Ability to onboard your team members and work in a collaborative workspace without overwhelming UI or unnecessary functionalities. 
• Ability to productize your services, such that if you're like most agencies who have three or more pricing categories, you can host each service in a customizable catalog and buyers (prospects/clients) can explore each service and pay directly.

• Ability to book your services, manage payment for new services, and invoices for existing ones. 
• Ability to annotate designs for easier feedback. With ManyRequests, clients can markup different part of the design and add further notes on the edit they need your team to make:

• Integration with other tools, so you can keep using your existing tech stack, when necessary. 
• A reporting and analytics dashboard that shows you team performance, the revenue from your different service catalogs, and which service category is most booked within a specific time frame.

It can also show you reviews and rating from clients per service:

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• And lastly, the hail Mary, the ManyRequests alternative must allow customizable branding. This way, the software (where you're hosting your agency) is not stealing the show with their branding elements on your client portal. 

Here’s ManyRequests pricing structure (if you choose annual payments):

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Sign up for a 14-day free trial (no credit card required). 

6 Relevant ManyRequests Alternatives and Competitors for Agencies

These are six alternatives to ManyRequests for project management and client portal: 

1. ClickUp 

Best for task-heavy teams if you don’t need a client-facing portal

ClickUp calls itself the everything app for work. And technically, it is. It has tasks, Docs, chat, whiteboards, automations, time tracking, customizable dashboards, forms and even some AI features which makes it one of ManyRequests’ competitors. 

Here are some ClickUp features agency owners/freelancers love: 

• Task: This feature lets users assign tasks, set statuses, add task dependencies, and organize them using lists, boards, calendars, and timeline views. Everything is customizable to match different workflows (think simple simple to-dos, recurring tasks, or tasks with dependencies).
• Docs: Some love ClickUp Docs, especially if you like everything in one place. It lets you create documents (linked to tasks), embed files, comment inline, and collaborate in real time.

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Others still prefer Notion or Google Docs, but it all depends on whether you need each doc to be connected to your tasks or not. With an efficient project management software like ManyRequests, you probably don’t. 

• Chat + Comments: ClickUp has chat, threads, and allows comments in task boxes. Some teams have ditched Slack entirely because messages on ClickUp can even be converted into tasks (say a little to-do) list.
• Automations and Workflows: This is where it gets spicy. You can set up triggers and actions to automate status changes, recurring tasks, reminders, and also see a client onboarding checklist. When you set up the automation and it works well, it really clicks. But it takes some tinkering, which may be a turnoff if you value a simple user experience. 
• AI (ClickUp Brain): This feature is connected to every project, people, docs, and all of your company’s knowledge base through AI. For those who have tried it, ClickUp Brain MAX is like a supercharged internal search/chatbot combo. It's a RAG system built into your workspace. Query anything, and it’ll pull up context from your docs, tasks, comments.

But does ClickUp replace everything?

Some say No, especially because, according to the words of Ok-Row-7998, it “feels too clunky. It's trying to be everything, which is always tough to do. Someone else says “The performance can be horrific and buggy,... (and) some things don't auto update (have to reload pages).”

More importantly, someone who considered ClickUp says two weeks in and they’re hating it:

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My verdict isn’t that ClickUp can’t do everything it advertised. It’s that it’s trying too hard to do everything but isn't great at everything. 

You’ve got a user like u/Available-Mud-4095 saying ClickUp’s their “central hub,” but they still subscribe to 4+ other apps to manage their day-to-day ops.

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That said, if all you need is internal task management, ClickUp might be enough. 

ManyRequests vs. ClickUp: How ManyRequests Holds Up Beside ClickUp

ManyRequests has a simple UI, and you can easily rebrand it (thanks to the white label client portal) by connecting your domain, brand logo, and colors. You can do everything ClickUp lets you do including chatting with team members and clients without the buggy UI, organize tasks in a simple way, and automate the task creation process. 

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In ManyRequests, every task is automatically created once the client or the project manager writes details of the new tasks. You can also auto-assign it to your team members, which makes it as efficient as ClickUp, if not more. 

And where ClickUp falls short, ManyRequests is better: ManyRequests helps you automatically create invoices, receive payment through the Stripe integration, and even send automated reminders to clients who are defaulting on payment. 

Read more: ClickUp vs Notion vs. ManyRequests: a comparison

2. Notion

Best for teams who want to build their own system if you’re okay with the setup time. 

For someone who has tried Google Tasks (which is too basic for project management), ClickUp and Jira (which felt too much to handle), Notion is a super flexible platform. The major downside is that you may spend more time building and customizing it than actually using it.

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Notion is a platform that can be anything you want it to be. For our context, it lets you build a project management system shaped around your workflow. That flexibility is what draws people in. 

So how do agencies use Notion for project management?

Most users start by building task databases. This setup includes pages for individual tasks, projects, clients, or deliverables, each with properties like assignee, due date, priority, and status. These can be viewed via lists, Kanban, or timeline, depending on how the team prefers to work.

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People also use Notion for: 

• Team Dashboards: Users create custom dashboards for each team member or function. For example, a marketing lead might see only upcoming campaign tasks filtered by due date, while a designer sees just the creative assets assigned to them. These dashboards are built using filtered database views, grouped or sorted by property and you can control who sees what:

• Project Pages: Each project might have a parent page that contains its timeline, linked tasks, a summary doc, meeting notes, and embedded assets (e.g. Figma files, videos, PDFs). Everything stays in context, so you don’t have to hop between apps to find information. 
• Documentation and SOPs: Since Notion is already strong in documentation, teams naturally link process guides, templates, or research docs directly into relevant projects or tasks. This reduces knowledge silos and keeps everything connected.
• Custom Workflows: Many teams build lightweight CRMs, campaign trackers, or client portals by connecting multiple databases. But this is harrddd to do because it requires experience with rollups and formulas to get what you need. 
• Integrations and File Sharing: Notion works well with tools like Google Drive, Figma, and Loom. Many teams use Drive links or simply dump files into tasks boxes to share files. 

These use cases are why a user puts it simply: “In a lot of ways it feels like Notion is doing things our way and not us doing things Notion’s way, if that makes sense.” That mindset is a big reason teams stick with it.

But is Notion really as good for agency owners as it seems in theory? 

No, not really. And that’s because you need to build everything from scratch. If you get tired of tinkering around to build a system, it’s not for you. 

So yes, it can help you collaborate with clients and vendors. “But you end up needing to duplicate and nest identical databases on different pages to manage access levels which has some major downsides related to maintenance and scalability,” says redditor XyloDigital. 

So while Notion is good for small teams, it “gets unmanageable pretty quickly as it scales.”

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If you love tinkering and want full control, Notion is a powerful option, but expect a learning curve, which ManyRequests doesn’t have. Instead, you spend less time building and more time working. .

ManyRequests vs. Notion: How ManyRequests Holds Up Beside Notion

Notion can hold its ground for creative agency owners who want a ManyRequests alternative they can customize from the ground up. But if you’re looking for something designed for agency owners, ManyRequests is better in these areas:

Finally, you can automate payments with ManyRequests. You cannot do that with Notion. It’s not even advised as a payment gateway because there may be security and data privacy risks. 

In fact, users advise that you should not upload sensitive data or use it “for payment portals, for inventory, for security, for client information, or anything besides basic notes. If another owner sent me a payment or wanted me to sign a contract through Notion, I’m cancelling transaction.”

Read more: Notion vs. ClickUp vs. ManyRequests: a comparison

3. Copilot

Best for branded portals with built-in billing (if you don’t mind the high fees)

There are different brands with “copilot” in their branding. Here, I am referring to a direct ManyRequests competitor, copilot.app, an all-in-one client portal and operations platform for services businesses. 

At its core, it consolidates client communication, document sharing, contract signing, billing, and task tracking into a single branded workspace that clients can log into.

How agency owners use Copilot:

Copilot actually helps you the same way ManyRequests does, so instead of juggling multiple tools to 

• brand your portal with your domain, colors, and other visual customizations,
• receive payments, 
• organize & assign tasks in a lightweight way, 
• use onboarding forms (to collect client information), and 
• chat with clients, 

you can use Copilot to keep everything in one place. 

It also has a client portal so each client gets access to a secure, branded workspace where they can view project updates, upload/download relevant files, send messages, complete onboarding forms, and sign contracts. You can also customize permissions and visibility on a client-by-client basis.

Copilot also supports automated invoicing and recurring payments, with Stripe at the backend. Just like ManyRequests does. 

However, many users route billing through their own Stripe setup because Copilot has high transaction fees (more on this soon).

So, is Copilot really as good as it seems? 

Yes, for many agencies and service businesses. Copilot reduces the number of tools needed to manage client operations. Users who previously used 5–6 tools (one for invoicing, another for project management, another for messaging, etc.) are now able to bring that into a single system. 

But Copilot doesn’t work for everyone because it’s expensive. 

Case in point, a medium-sized agency owner writes that "Copilot… would cost me nearly $2,500/month more… in user fees and payment processing, and we'd still need additional tools for our creative workflows."

Copilot’s monthly prices are expensive, and what’s more expensive is the credit card fee of 2.9% + $0.30 on every transaction. It’s primarily why the agency owner above needed a Copilot alternative. 

Aside from price, there are limitations on customization. For instance, a user on G2 writes that while Copilot is “intuitive, simple, and flexible,” … “we had to download an integration to make a home screen for my client's portal. This seemed odd to me and the option itself was also basic. I would like to see more built-in functionality instead of everything being an integration.”

Matthew, another service business owner also writes that the process to assign tasks is too manual and the client portal doesn’t look professional because of the limitations. In his words:

“I can’t assign tasks to multiple clients at once, which can be time-consuming when I need to send the same task to several people. Also, I’m not able to add a user with the same email address to multiple businesses, which is limiting if a client is involved in more than one entity. Lastly, the contract customization options are a bit limited, making it harder to create professional-looking documents quickly.”

My verdict isn’t that Copilot can’t do what it promises. It can. But for some users, the limitations around pricing, flexibility, customization, and integrations mean it takes some workarounds to fully make it fit. 

If you only work with a few high-value clients and don’t mind premium fees, Copilot has a polished, secure portal experience. But you’ll pay significantly more for the same core features that ManyRequests provides by default. 

ManyRequests vs. Copilot: How ManyRequests Holds Up Beside Copilot

Copilot is a valid ManyRequests alternative, but here are a few things ManyRequests does better:

4. Softr

Best for no-code builders if you can commit to maintaining your Airtable setup. 

Softr isn’t a traditional project management tool, but is one of the alternatives to ManyRequests. 

It’s a no-code platform that lets you build your internal tools (or workflow) through pre-built templates and blocks on Airtable or Google Sheets. In this image, the builder used the building blocks template to add a list with timeline view on their project management system: 

That means that with Softr, you can define the structure of your dashboard, client portal, CRMs, and project management system. But the functionality is only as good as how well you set it up. 

So what (and how) do agency owners actually use Softr?

• Custom project dashboards: Teams build dynamic dashboards with multiple columns that can be filtered by assignee, priority, or project status. It’s powered by Airtable fields in the background, and these dashboards can be client or team-facing (so you can set granular access control).
• Client portals: This is a popular use case. Agencies and freelancers use Softr to create branded portals where clients can log in, view tasks or milestones, download deliverables, and leave feedback. All of it pulls from the architected underlying Airtable base. Here's an example: 

• Task tracking: While Softr doesn’t have the drag-and-drop Kanban feature like ManyRequests does, you can mimic task boards with filtered list or grid views. Users typically link tasks to projects, clients, and team members through Airtable relationships. 
• Internal tools: Some teams combine project tracking with lightweight CRMs, team wikis, invoice logs, or timesheets all in the same app. Instead of a done-for-you CRM, automated invoice and payment system in a software like ManyRequests, you’re effectively building everything you need. 
• Permissions and roles: One of Softr’s strengths is conditional visibility. You can control exactly what each logged-in user sees based on their Airtable record. For client work, that means no accidental data leakage.

So, is Softr as good as it seems? 

Yes. But for many agency owners and freelancers, not really. And here’s why: 

If you’re fully no-code, Softr is interesting but harder to maintain. ManyRequests gives the same flexibility without maintenance issues. 

ManyRequests vs. Softr: How ManyRequests Holds Up Beside Softr

While Softr gives your team an impressive level of flexibility, that freedom comes with trade-offs if you're an agency (or freelancer) who needs to move fast.

The biggest friction is that you have to build everything from scratch. You’ll get an interface, but the logic, structure, and Airtable backend are yours to figure out. 

For technical founders or teams with time to prototype and test, Softr is empowering. But for many freelancers or small agencies, it becomes a time sink. Especially if what you really want is a plug-and-play client portal and project management system that just works out of the box. And that’s what ManyRequests offers. You can set up your portal in minutes, create a service catalog (to show your three or more service categories), and even onboard clients to your portal within 24 hours. 

There’s also the Airtable dependency on Softr. Airtable is powerful, but it’s not built for every use case. If you hit record limits, need granular automation, or want specific views or Gantt charts, you’ll likely need to patch things together with Zapier, Make, or third-party widgets.

Case in point, Astrid, a Notion consultant says Softr becomes complex when you’re building a client portal: 

“If you're building something more complex than a basic website – like a member portal or internal tool – you'll often need to set up multiple user groups early on. This quickly increases costs, which might be a concern for smaller projects or startups.”

Maggie M. says the same thing: 

“You can’t always set up multi-step user flows without hacks or workarounds. … I ran into several issues when trying to combine modal views with multiple actions (like updating Airtable and redirecting to a confirmation page).”

This doesn’t absolve Softr of its impressive systems. But it’s obvious that the UI building blocks are still limited compared to polished ManyRequests alternatives like Notion or even ClickUp. You can build filtered lists, grids, and forms, but you won’t get drag-and-drop tasks, rich text collaboration, or native timeline views unless you bolt them on with workarounds.

Read more: Don’t build from scratch: 5 Softr alternatives for your agency.

5. Trello

Best for visual task tracking if you’re just starting out and don’t need integrations

Trello is simple, visual, and easy to use, which is why many agencies start with it.

You set up boards for each project, create cards for tasks, drag them around between columns, and maybe plug in a few Power-Ups (an automation feature) if you need extras. It’s great for staying organized in the early days, and for small teams, it gets the job done.

ManyRequests vs. Trello: How ManyRequests Holds Up Beside Trello

Trello doesn’t scale well when you start needing more than just task tracking. You’ll find yourself stitching together a stack of other tools: spreadsheets for budgeting, Google Docs for client notes, Google Drive for important files, Slack for communication, QuickBooks for invoicing… and suddenly, instead of one streamlined workflow, you’re juggling five different systems.

This is the pain point many agency owners run into. As a Redditor puts it:

And someone else affirms it: 

ManyRequests is designed to solve these pain points. The average agency owner wants software that lets them structure their services (with their different pricing categories) and have a general overview of how the project's budget is spent by the task/team member, and also automate invoicing, payments, and even reminders to defaulting clients. And ManyRequests is designed exactly for that. 

6. Asana

Best for structured internal workflows if you don’t need payment or client portal integrations. 

Asana is a smart, polished project management tool beloved for its interface, templates, multiple views, and integrations. It brings clarity and accountability to tasks, especially when you're moving from Trello or spreadsheets.

But a lot of agency owners we interviewed wanted more. Why? 

• There’s no client portal on Asana. Asana assumes everyone you work with has a seat in your workspace, and there’s no branded client portal or guest interface. ManyRequests, instead, gives your clients a dedicated login with access to their data and active (or completed) tasks. 
• No billing or subscriptions. Asana has no service catalog (to display your different pricing categories) or automated invoicing and payment integrations to help you file invoices and get paid fast. Every finance feature lives outside in QuickBooks, Stripe, or Excel. With ManyRequests, you can sell productized services inside your client portal, process payments (ACH or Stripe), and tie it to client credits or retainers without complications.

That’s not to say Asana isn’t great at what it does. But for agency owners who need a client-facing portal, integrated payments system, onboarding forms, and project tracking all in one software, ManyRequests fills the gap Asana was not designed to address, which is why 3,000+ agencies trust us:

So when evaluating ManyRequests alternatives, it’s fair to say that each tool shines in its own lane. But if you want a single platform that’s actually designed for creative agencies, ManyRequests is the only choice that combines client onboarding, project tracking, invoicing, and branded portals without integrating five different tools together. 

Rounding up: What should you do next?

You’ve probably made a choice now. But if you want a tool actually built for creative agencies (not just repurposed from internal project management) ManyRequests is the clear choice. If you’re in doubt, sign up to ManyRequests for a 14-day free trial (no credit card required) and set up your account in seconds. Onboard a few clients and team members to get started. 

Next steps: 

• Check our template section for client onboarding checklists, retainer agreement and/or freelance contract templates. 
• Check the updates we’ve made to the software since it was first designed.
• Check the customer testimonial page to read what others say about ManyRequests.

FAQs:

Can I onboard clients automatically on ManyRequests?

Yes. All you need to do is to send a link to your service catalog, they choose the service they want, fill the intake form and make payment. They’ll automatically be led to a landing page where you can customize a dashboard of all you want them to see (or know about how to use your branded client portal).

Is ManyRequests worth the money?

Yes. starting at $19/month (when paid annually), and up to $76/month for the full package, it’s a good deal.

How easy is it to set up?

Once you sign up for a free trial or make payment for your first month, you can create a service catalog, add your team members, or even start with customizing your white label client portal to look and feel like your brand’s. 

How do I use a client portal?

It's easy with ManyRequests:

1. Sign up for a free trial of ManyRequests and choose a plan that suits your needs;
2. Connect your domain and customize your portal with your logo, colors, and email templates.
3. Create your services and set your pricing, deliverables, and turnaround time;
4. Invite your team members and assign them roles and permissions;
5. Invite your clients and onboard them to your portal;
6. Start delivering your services and managing your projects through the portal.
7. Collect payments, feedback, and reviews from your clients.

ManyRequests provides you with all the tools and support you need to implement a client portal successfully, including all the steps above.

What are some of the ManyRequests integration?

ManyRequests integrates with stripe, Monday.com, Calendly, Airtable, Zapier, Looker Studio, Typeform, HubSpot Chat, Loom, Webhooks, and many others.